Returning to face-to-face Guidining

If you want to hold outdoor, face to face meetings for girls, now that government guidelines allow it in some areas, there are specific rules you will need to follow: –

 

  1. Contact your local commissioner and let them know that you are planning to start meeting. Your local commissioner is the person who directly supports your unit. Depending on where you live, this is usually your district or division commissioner. Find out how much time she will need to sign off your risk assessment – it’s likely to be 2 weeks.

  2. Complete the outdoor face to face meetings checklist and risk assessment. Only continue with planning to meet if you can answer yes to every question. This includes checking if you can met and how many people can meet in the area you live in. Read through the guidance for England National Youth Agency (NYA).

  3. Use the risk assessment to consider the specific risks of coronavirus. Think about what you can do to reduce these risks. This could include handwashing facilities, social distancing, and transport.

  4. Share the completed checklist and risk assessment with your local commissioner. Wait for them to give you the go-ahead and sign off the forms over email.

  5. Keep parents and carers informed by sending them a letter detailing your plans. We have created a template that you can adapt for your unit.

  6. Get parent or carer consent. Ask them to complete the Information and consent form (PDF). These forms will be vital for track and trace if someone develops coronavirus symptoms after the meeting. You need to keep these forms for 3 weeks after the activity.

  7. As always, make sure that your plans are in line with the Health, safety and welfare procedures. Share your completed risk assessment with all volunteers attending your activities.

  8. Make sure that you have enough adults to support your activity. During this time of heightened risk and uncertainty, you need at least 2 adults at every activity. Depending on the size of your group, you might need more adults to make sure adult:child ratios are maintained.Make sure that you have enough adults to support your activity. During this time of heightened risk and uncertainty, you need at least 2 adults at every activity. Depending on the size of your group, you might need more adults to make sure adult:child ratios are maintained.

 

For more information about any of the above please visit the Girlguiding website.