Returning to Indoor Meetings

Here is the following information to safely return to indoor meetings

If you want to hold indoor, face to face meetings or activities for girls, where government guidelines allow it, follow these steps to make sure you’re staying safe. Indoor meetings can return from 24 September.

Just because you can meet indoors, doesn’t mean you have to! If you or your unit don’t feel ready just yet, you can keep your guiding going virtually or with outdoor meetings. Or do a blend of all 3 kinds of meetings in a way that works for you.

Follow these steps before starting to meet up indoors.

  1. Contact your local commissioner and let them know that you are planning to start your indoor meetings. Your local commissioner is the person who directly supports your unit. Depending on where you live, this is usually your district or division commissioner. Find out how much time she will need to sign off your risk assessment – it’s likely to be 2 weeks.

 

2. Complete the indoor face to face meetings, checklists and risk assessments. Only continue with planning to meet if you can answer yes to every question. This includes checking if you can meet and how many people can meet in the area you live in.

 

3. Use the risk assessment to consider the specific risks of coronavirus. Think about what you can do to reduce these risks. This could include handwashing facilities, social distancing, and cleaning your equipment.

 

4. Share the completed checklist and risk assessment with your local commissioner. Wait for them to give you the go-ahead and sign off the forms over email.

 

5. Keep parents and carers informed by sending them a letter detailing your plans. There is a template on the Girlguding website that you can adapt for your unit. And make sure you have up to date contact information in GO, as this might be needed for test and trace.

6. As always, make sure that your plans are in line with the health, safety and welfare procedures. Share your completed risk assessment with all volunteers attending your activities.

 

7. Make sure that you have enough adults to support your activity. During this time of heightened risk and uncertainty, you need at least 2 adults, including parent helpers, at Rainbow, Brownie and Guide meetings. Depending on the size of your group, you might need more adults to make sure adult:child ratios are maintained.

More information including the forms stated above are available on the Girlguiding official website